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Outline the flow of the manual into different sections, or parts. Think about breaking it up into categories based on what users may search for. Make sure that the instruction manual is in a smooth flow and covers all and in-depth processes from start to finish. Organizing the information is important to avoid confusion amongst the readers and make it an easy read for them.
Now that you have everything outlined and organized with a clear structure in mind, the next step would be to start writing! Always keep in mind that the primary purpose of user manuals is to help users complete tasks and solve problems. Thus, giving clear, to-the-point instructions help your customers get up to speed with your product or solve their issues with it quickly. Always using numbered lists for instructions and keeping the content concise are some great practices for writing a good manual.
Adding a table of contents to your instruction manual is a must. If your instruction manual is heavy on pages, the importance of having a table of contents increases exponentially.
The table of content provides navigation to the reader and helps them go to a particular topic quickly. Since customers are not looking to read your manual from start to finish and are just looking to solve a particular problem or learn about a topic, adding a table of contents helps them save time and effort. Using a document editor that automatically creates a table of contents around headings and subheadings is a great way to go about it.
Instruction manuals are well, boring. They are filled with text and are not very engaging. On top of that, visuals are processed 60, times faster in the brain than text. Making your online manual interactive with how-to videos and audio instructions can be a great way to enhance engagement and help customers or clients effectively. Keep on reading! Therefore, always ask employees, especially those who are unfamiliar with the product or have not worked with you in creating the instruction manual, to give their honest feedback and suggestions on how to make it more effective.
Steps Included. After learning about all the key points to include in your instruction manuals, we know you are itching to get on with the work of creating one. This is why we would like to introduce you to Bit, the smartest document collaboration tool to create instruction manuals and other digital workplace documents for free!
Bit is a new age cloud-based document collaboration tool that helps teams create, manage and track workplace documents including-. Bit helps you make sure your instruction manuals are more than just plain boring text and images. Bit will automatically turn it into a live visual web link or embed content that lives on your workplace documents!
Just copy-paste the URL of your content on a blank line of the document editor and hit enter. Bit then generates a live preview of your digital content within your document.
Imagine how rich and interactive your instruction manuals can become! Not sure how Bit can help you write the perfect instruction manual? Bit has a minimal document editor which allows you to write your instruction manual without the distraction of unnecessary buttons and tabs. Creating an instruction manual from scratch takes a lot of time and effort. You have to research content, come up with an outline, add awesome visuals, and create an overall interactive experience for your readers.
Doing this amount of work alone can be pretty daunting and time-consuming. Thus, Bit allows you to work with your peers to get the instruction manual ready as quickly as you can.
Working in teams also allows you to brainstorm ideas together and get your content and design people together in a single workplace. Bit allows teams to collaborate together, give real-time feedback, suggest changes and get work done quicker.
Most importantly, say goodbye to back and forth emails. In this digital age, you need more than just text to engage your readers.
All the other document editors limit your creativity by only allowing you to incorporate text and static images in your document. Since instruction manuals are long-form professional documents, having to read so much text can be dull and ineffective. With Bit, you can create smart instruction manuals by incorporating hundreds of file types and making them dynamic and interactive.
Bit also has an automated table of contents based on the headers you add to your instruction manual. Imagine if you were able to track the time spent by readers on these instruction manuals, how frequently they were viewed, and if they were viewed at all. That way you know whether users have actually read the instruction material given to them.
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